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Tachograph data management offline: download,manage and review data without internet access

Managing digital tachograph data is a legal requirement for HGV transport operators, but many solutions on the market depend heavily on cloud services and internet connectivity. EasyTac offers a refreshingly simple alternative that allows you to download, manage and review your tachograph data entirely offline, ensuring compliance without the need for constant internet access. In this article, we’ll explore why having an offline tachograph data management solution is beneficial for small fleets and owner-drivers, and how EasyTac, combined with the right hardware, makes the process seamless.

Why offline tachograph solutions matter for small transport operators

Many transport operators assume they need to invest in cloud-based tachograph systems to meet compliance requirements. However, especially for owner-drivers and contract drivers who spend a lot of time on the road, relying on internet connectivity can be a challenge. Here’s why an offline solution like EasyTac is a better choice:

1. Internet connectivity isn’t always reliable: not every depot, rest stop, or rural area has strong internet connectivity. With EasyTac, you don’t need to worry about losing access to your data if the connection drops.

2. Data privacy and security: cloud solutions store data on third-party servers, which can raise concerns about data privacy and GDPR compliance. EasyTac’s local storage keeps your data secure on your own Windows PC or laptop, reducing the risk of data breaches.

3. One-time cost vs. recurring fees: cloud-based services often come with ongoing subscription fees, whereas EasyTac requires just a one-time investment, making it more cost-effective over time.

How EasyTac software manages tachograph data offline

EasyTac is designed to function without an internet connection. Here’s how you can download and manage digital tachograph data offline using EasyTac with the right hardware.

Step 1: download driver card data with a tachograph smart card reader

To download data from a digital tachograph driver card, you’ll need a smart card reader. EasyTac is designed to work with all general purpose smart card readers that comply with industry-standard PC/SC specifications. Our recommendation is the Identiv uTrust 2700R or the HID OMNIKEY 3121. Insert your tachograph card into the reader. Use the EasyTac software to download and securely store the data on your Windows PC or laptop. Note: you can use the Digidown to download your tachograph driver card as well, provided it is inserted into the vehicle unit.

Step 2: download vehicle unit (VU) data with Digidown

For small fleets and drivers, it’s essential to download data from the vehicle unit (VU) as well. The Digidown is a firmware-free device that allows you to download VU data without a PC or an internet connection. Connect the Digidown to the vehicle’s tachograph. Once the download is complete, plug the Digidown into your PC or laptop to transfer the data to EasyTac.

Step 3: manage data locally with EasyTac

Once you’ve downloaded both digital tachograph driver card data and vehicle unit (VU) data, the next step is to manage this information within the EasyTac software. Unlike cloud-based systems, EasyTac stores your data locally on your laptop or PC, giving you complete control over your records without relying on internet access. EasyTac’s user-friendly interface makes it easy for small fleet operators and owner-drivers to organize and review their own data, thanks to its clearly defined tabs for different types of information. Here’s how EasyTac handles your driver card data, vehicle unit data, and faults & events:

Track driver activity with ease

EasyTac automatically organizes the data downloaded from your digital tachograph driver cards, helping you stay on top of your drivers’ compliance by reviewing the displayed data.

  • Driving time limits: monitor whether drivers are complying with legal limits for driving hours
  • Rest periods and breaks: ensure that your drivers are taking the required breaks and rest periods to avoid penalties
  • Working hours: view a detailed breakdown of working hours, including driving time, rest periods, and other activities.

The displayed data provides small fleet operators with a clear and concise overview of each driver’s activity, making it easier to ensure compliance with tachograph regulations.

Stay on top of your fleet’s VU records

EasyTac interprets data downloaded from your fleet’s vehicle units and displays them in simple and straightforward tabs:

  • Keep track of vehicle downloads: view a list of when each vehicle unit was last downloaded and identify upcoming deadlines to ensure compliance
  • Monitor vehicle-specific activity data: access and display detailed VU activity data for any time range

By keeping all your vehicle data organized in one place, EasyTac makes it easy to ensure your entire fleet stays compliant without needing an internet connection.

Events & Faults: catch issues before they become problems

EasyTac includes an Events & Faults tab that helps owner-drivers and small fleets identify potential compliance breaches or system errors, such as:

  • Driving without a driver card: identify when a vehicle was operated without a digital tachograph driver card inserted
  • Timing overlaps: catch overlapping activities that could indicate incorrect or fraudulent data entries.
  • Power supply interruptions: detect any power cuts or interruptions to the vehicle’s tachograph system.

Unlike some cloud-based solutions, EasyTac doesn’t automatically alert you to more complex compliance breaches, such as exceeding driving time limits. Instead, it presents the data in an easy-to-read format, allowing fleet managers to review the information themselves.

Benefits of managing tachograph data without the cloud

Using an offline tachograph management system like EasyTac provides several key benefits for small fleets:

1. Complete control of your data: your data is stored locally on your device, ensuring that you are in control of who has access to it.

2. No risk of service outages: cloud-based services can experience downtime, preventing you from accessing your data. EasyTac’s offline model ensures you can always access your records

3. Cost-effective solution: cloud services often charge a monthly or annual fee. With EasyTac, you make a one-time investment in the software and hardware.

Why offline tachograph software like EasyTac are ideal for HGV operators and drivers

Small fleets and owner-drivers need simple, reliable, and cost-effective solutions to meet tachograph compliance requirements. With EasyTac, you can download, manage and review your own data offline, ensuring compliance without ongoing subscription fees or internet dependency. For transport operators looking to reduce costs while maintaining full control over their data, EasyTac offers the perfect solution. Paired with the uTrust 2700R, OMNIKEY 3121, or Digidown, it provides a complete offline tachograph data management system that works wherever you are.

Manage tachograph data with EasyTac software

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Scalable to your transport operation

Whether you’re a solo operator or managing a small fleet, EasyTac’s features scale to fit your requirements.

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Affordable pricing, no subscription fees

EasyTac is a cost-effective solution without compromising on functionality, making it perfect for budget-conscious transport operators.

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Simplified data management

Easily download, store, and access your tachograph data without navigating through complicated menus.

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UK-based technical support

With free technical support included, you can resolve issues quickly and confidently without paying extra fees. Our support team is based in the UK.